Job Description

This Senior Executive Legal Secretary will play a critical role in supporting attorneys with various tasks, including timekeeping, billing, expense reports, and litigation support. You will be instrumental in ensuring the timely and accurate handling of administrative functions while maintaining high standards of organization and professionalism.

Key Responsibilities:

• Attorney Support : Assist attorneys with timekeeping, billing, and preparing and submitting expense reports.
• New Matters : Open new client matters and conduct conflict checks to ensure compliance with firm policies.
• Court Filings : File documents with both state and federal courts, ensuring accuracy and adherence to court deadlines.
• Litigation Support : Provide comprehensive litigation support, including drafting documents, scheduling depositions and hearings, and preparing trial materials.
• Client Communication : Serve as the primary point of contact for clients, providing updates and addressing inquiries in a professional and timely manner.
• Scheduling & Calendar Management : Manage attorneys' calendars, scheduling meetings, court appearances, and deadlines, ensuring all appointments and events are handled promptly.
• Deadline Management : Track and manage deadlines, ensuring that all required tasks are completed on time.

Qualifications:

• 5+ years of Legal Secretary/Legal Assistant experience in litigation and law firm environment.
• Proficiency in document management systems (such as iManage), billing software's (preferably SurePoint (LMS), Chrome River, and ITimekeep) and Microsoft Office Suite (Word, Excel, Outlook).
• Strong understanding of legal terminology, court procedures, and filing requirements.
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and ability to manage multiple priorities efficiently.

Additional Benefits:

• Hybrid work flexibility (work from home and in-office balance).
• Paid parking.
• Competitive benefits package.
• Strong team culture with a focus on professional development and collaboration.

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