Job Description

Job Summary

Job Description

What is the Opportunity?

In this role, you will primarily support a VP level leader within the US Chief Information Office (CIO).

What will you do?

• Act as the key contact for the executive that you will be supporting.
• Calendar management including prioritizing, scheduling, and managing conflicts.
• Monitor a dedicated inbox to help manage meeting proposals, action items and address and delegate inquiries.
• Support to organize meetings, video and in-person meetings (book meeting location and equipment resources). Set up and coordinate business planning sessions, staff meetings, management meetings, bi-weekly management team meetings and one-on-one’s with direct reports (functional and global). 
• As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner.
• Support the overall objectives of the Senior Management Team with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, helping with town hall meetings, etc.
• Coordinate travel and hotel arrangements for the team, as needed.
• Process monthly expense reports and validate expense reports prior to SVP approval, as required.
• Maintain team vacation schedule and up-to-date records for the executives and their direct reports within the Vacation & Absence Management (VAM) system.
• Organize communication sessions, employee recognition celebrations, and other team events.
• Procure office supplies and user tech equipment for team, as needed.
• Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization.
• Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met.

What do you need to succeed?

Required

• 5+ years of executive administration or coordination experience, providing support to senior level management.
• Strong interpersonal and diplomacy skills and comfort in dealing with individuals across all levels of the organization.
• Ability to thrive in a collaborative environment with a strong capability to prioritize activities.
• Ability to work in a fast-paced environment and deal with change and continuously shifting requirements.
• Ability to work efficiently and accurately with minimal supervision.
• Highly proficient in Microsoft Word, Power Point, Excel, Outlook.
• Ability to create and edit documents, PowerPoint slide decks as per guidance provided.
• Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills.

Nice to have

• Bachelor’s degree
• For an internal candidate, solid knowledge of relevant RBC policies and procedures (e.g. vacation and absence management; expense guidelines; travel policy).
• Professionalism, initiative, enthusiasm, energy, and a sense of urgency.

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Opportunities to building close relationships with clients

The good-faith expected salary range for the above position is $55,000-$90,000 depending on factors including but not limited to the candidate’s experience, skills, registration status; market conditions; and business needs.  This salary range does not include other elements of total compensation, including a discretionary bonus and benefits such as a 401(k) program with company-matching contributions; health, dental, vision, life and disability insurance; and paid time-off plan.

RBC’s compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:

• Drives RBC’s high performance culture
• Enables collective achievement of our strategic goals
• Generates sustainable shareholder returns and above market shareholder value

#LI-POST
#LI-Hybrid

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

GOLDMAN SACHS TOWER, 30 HUDSON STREET:JERSEY CITY

City:

Jersey City

Country:

United States of America

Work hours/week:

40

Employment Type:

Full time

Platform:

TECHNOLOGY AND OPERATIONS

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2025-01-21

Application Deadline:

2025-02-21

Note : Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

I nclusion and Equal Opportunity Employment

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.
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We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

Job Tags

Full time, Flexible hours, Shift work,

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